Closing date: 21st August 2015

To be responsible for the efficient administration of ECB ACO:

•         Provide administrative assistance to the Head of ECB ACO
•         Provide administrative assistance to ECB ACO Executive Team, and ECB ACO Board
•             Manage diaries, meetings, travel and accommodation.
•             Notify all Board members of Board meetings
•             To be responsible for all matters relating to meetings of the Board and its Sub-Committees, including the production and distribution of the minutes.
•             Liaise with Project Officer to set and circulate meeting agendas
•             Provide reports from all Sub-Committees to the Board.
•         Manage all ECB ACO general correspondence including telephone calls & e mails.
•     Work with ECB ACO team at Edgbaston to ensure that
•         ECB ACO running costs are within budget.
•         ECB ACO Management Accounts are presented to the Board as required
•         Outgoing invoices raised on behalf of ECB ACO are dealt with appropriately.
•         (With Head of ECB ACO) the payment of invoices/expenses/ rebates are authorised and expedited appropriately.
•     To be responsible for the ECB ACO’ Core Volunteer Workforce Directory
•     To act as archivist for ECB ACO
•     To perform other tasks as directed by Head of ECB ACO
•  

PERSON SPECIFICATION

•     Significant practical experience of administration including the taking of Board meeting Minutes - or the capacity to take Board meeting minutes.
•     IT literate and competent in the use of Microsoft Office applications
•     Experience of working in cross functional teams to ensure that solutions are consistent and integrated
•     Strong evidence of building relationships and managing the performance of volunteers.

SKILLS & PERSONAL ATTRIBUTES

•     Excellent personal organisational skills
•     Ability to work flexibly and  build and maintain rapport whilst working collaboratively with others across the ACO and ECB
•     Open to new ideas and concepts with the ability to see tasks through from start to finish
•     Highly self -  motivated and able to work under own direction to achieve stated objectives within the necessary timescales
•     Proactive flexible customer oriented approach
•     Excellent interpersonal skills with an ability to engage and influence at all levels.
•     Strong oral and written communication skills including report writing, minutes and delivering presentations.
•     Strong organisational skills with the ability to manage a specific area of responsibility (eg budget lines: processes and projects).  Attention to detail.
•     Prepared to take on roles outside their normal functional responsibility when required.

This role is based at the ECB Edgbaston office and is for a 6 month fixed term

Click here to apply