Closing date: undisclosed

KEY RESPONSIBILITIES...

• To be responsible for the efficient administration of ECB ACO:
• Provide administrative assistance to the Head of ECB ACO
• Provide administrative assistance to ECB ACO Executive Team, and ECB ACO Board
• Manage diaries, meetings, travel and accommodation.
• Notify all Board members of Board meetings
• To be responsible for all matters relating to meetings of the Board and its Sub-Committees, including the production and distribution of the minutes.
• Liaise with Project Officer to set and circulate meeting agendas
• Provide reports from all Sub-Committees to the Board.
• Manage all ECB ACO general correspondence including telephone calls & e mails.
• Work with ECB ACO team at Edgbaston to ensure that
• ECB ACO running costs are within budget.
• ECB ACO Management Accounts are presented to the Board as required
• Outgoing invoices raised on behalf of ECB ACO are dealt with appropriately.
• (With Head of ECB ACO) the payment of invoices/expenses/ rebates are authorised and expedited appropriately.
• To be responsible for the ECB ACO’ Core Volunteer Workforce Directory
• To act as archivist for ECB ACO
• To perform other tasks as directed by Head of ECB ACO

PERSON SPECIFICATION

• Significant practical experience of administration including the taking of Board meeting Minutes - or the capacity to take Board meeting minutes.
• IT literate and competent in the use of Microsoft Office applications
• Experience of working in cross functional teams to ensure that solutions are consistent and integrated
• Strong evidence of building relationships and managing the performance of volunteers.

SKILLS & PERSONAL ATTRIBUTES

• Excellent personal organisational skills
• Ability to work flexibly and  build and maintain rapport whilst working collaboratively with others across the ACO and ECB
• Open to new ideas and concepts with the ability to see tasks through from start to finish
• Highly self -  motivated and able to work under own direction to achieve stated objectives within the necessary timescales
• Proactive flexible customer oriented approach
• Excellent interpersonal skills with an ability to engage and influence at all levels.
• Strong oral and written communication skills including report writing, minutes and delivering presentations.
• Strong organisational skills with the ability to manage a specific area of responsibility (eg budget lines: processes and projects).  Attention to detail.
• Prepared to take on roles outside their normal functional responsibility when required.

Click here to apply